Best Virtual Event Planner With Travel Features in 2025
Virtual event planners with travel features combine the versatility and accessibility of online events with the convenience and logistics management of travel. This category includes platforms and services designed to host virtual conferences, webinars, and other gatherings while integrating travel booking, itinerary management, and related services for attendees and organizers. These hybrid tools have also been useful in the current global environment. They are essential for companies looking to reduce the travel costs of a physical event and also improve attendee engagement.
Key differentiators in this category include the robustness of travel integration (e.g., the number of travel partners supported, the ease of booking), the overall user experience, the availability of advanced features such as networking tools, virtual booths, and on-demand content libraries. Platforms can range from all-in-one solutions that offer event management and travel services, to platforms that integrate with third-party travel APIs. The best options balance feature-richness with ease of use, providing a seamless experience for event organizers. These virtual event planners with travel features provide an improved attendee experience, enabling organizers to offer complete end-to-end support for events.
What's In This Guide
- •Our Selection Methodology
- •Selection Criteria
- •Eventbrite - Best For Events of All Sizes With Integrated Ticketing and Travel
- •Cvent - Best For Enterprise Level Events with Integrated Travel and Event Management
- •6Connex - Best for Building Attendee Engagement
- •Zoom Events - Best for Simple Events and Easy Integration
- •Hubilo - Best For Engagement with integrated Travel
- •Conclusion & Recommendations
- •Frequently Asked Questions
Our Selection Methodology
Our selection process involved a comprehensive review of leading virtual event platforms. Through extensive research, we collected data from various public sources, including vendor websites, user reviews from platforms like G2, Capterra, and TrustRadius, and industry reports. Our AI algorithms analyzed thousands of data points to assess each platform's capabilities, ease of use, travel integration, event management features, security, scalability, pricing, and customer support. We weighted the criteria based on their importance and grouped the platforms according to their capacity. We also examined user feedback to identify common areas of satisfaction and dissatisfaction. This data was used to rank the platforms, highlighting the strengths and weaknesses of each solution. This rigorous methodology ensures a data-driven approach to evaluating the top virtual event planners with travel features.
Selection Criteria
Travel Integration Capabilities
This includes the breadth of features offered for travel management, such as flight and hotel booking integrations, ground transportation options and itinerary management features. The ease of use, integration with different travel agencies, and payment options will determine the travel experience.
User Experience (UX) for Attendees and Organizers
The platform should offer an intuitive and engaging user interface for both attendees and organizers. Key aspects include ease of navigation, accessibility, and overall event interaction for a smooth experience, from registration to post-event follow up.
Event Management Features
This encompasses a range of features such as registration, ticketing, agenda customization, live streaming capabilities, virtual booths, networking tools, and content management. Robust event management tools enhance engagement and streamline event logistics.
Scalability and Capacity
The platform's ability to support a range of audiences from smaller seminars to larger conventions, which will determine scalability. Capacity should be considered in terms of concurrent users, concurrent streams, and data storage.
Security and Data Privacy
The platforms should have robust security measures to protect attendee data, including data encryption, compliance with relevant privacy regulations (e.g., GDPR), and secure payment processing.
Customer Support and Training
Platforms should provide reliable customer support, including a knowledge base, live chat, and tutorials. Consider whether the platform offers dedicated support, training sessions and resources to assist with event management and technical issues.
Pricing and Value
The cost-effectiveness of the platform considering all the features offered, including the pricing model (e.g., per-attendee, subscription-based) and the value provided by the pricing structure. Consider whether the pricing is transparent, and whether it adequately reflects the feature set and user experience.
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Top 5 Virtual Event Planner With Travel Features in 2025
Eventbrite
Best For Events of All Sizes With Integrated Ticketing and Travel
https://www.eventbrite.comPros
- User-friendly interface, making it easy to set up and manage events.
- Comprehensive ticket sales and payment processing features.
- Extensive reach with a large user base, and global presence.
- Integration with a range of third-party travel partners.
- Strong marketing and promotional tools for events.
Cons
- Limited customization options for certain event types.
- May require premium add-ons for advanced features.
- Can be a significant investment for small-scale events.
Key Specifications
Eventbrite is a leading event management platform widely used for organizing events of all types. It provides a wide range of features, including ticket sales, event promotion, attendee management, and virtual event capabilities. The travel features integrate seamlessly with third-party travel partners, enabling flight and hotel bookings with itinerary management options for attendees. It allows integration with several travel partners and offers a user-friendly interface for both event organizers and attendees. Its comprehensive event management tools and global reach make it suitable for a variety of events. Although its primary strength is ticket sales, it provides robust virtual event features and supports a wide range of event types.
Cvent
Best For Enterprise Level Events with Integrated Travel and Event Management
https://www.cvent.comPros
- Robust feature set suitable for large and complex events.
- Comprehensive travel management and integration.
- Advanced virtual event features, including virtual booths.
- Strong analytics and reporting capabilities.
- Scalable to accommodate events of all sizes.
Cons
- Pricing can be expensive for large events with advanced features.
- Can be complex for beginners, requiring some training.
- Dependence on other platforms for advanced travel partners.
Key Specifications
Cvent is a comprehensive event management platform that provides a wide range of features. It specifically caters to enterprise-level events, offering robust options for virtual and in-person event planning. Cvent supports comprehensive travel services, including hotel and travel bookings, ground transportation, and expense management, making it a good choice for sizable or high-profile events with dedicated travel planning. Its flexibility, combined with integrated travel planning services, makes it suitable for managing large and complex events. Cvent's virtual event solutions offer advanced capabilities for virtual conferences and trade shows, making it ideal for professional environments.
Pros
- User-friendly platform suitable for a variety of events.
- Good networking tools to improve attendee interaction.
- Support for virtual booths.
- Integrated travel features for a seamless experience for attendees
- Decent content delivery capabilities.
Cons
- Limited integration with travel APIs compared to competitors.
- Customization options could be more extensive.
- Might not suit highly complex events requiring many bespoke features.
Key Specifications
6Connex delivers a virtual event platform that offers a combination of features, making it suitable for webinars, conferences, and trade shows. It integrates travel features by connecting with travel partners for flight and hotel booking solutions, allowing for an end-to-end virtual experience. The platform enhances attendee engagement with virtual booths, and is suited for organizations that want to create immersive events. Its user-friendly interface and travel integrations make it a good option for mid-sized events.
Pros
- Easy to use and suitable for quick events.
- Integrated with existing Zoom accounts.
- Basic event planning functions.
- Travel features for hotel bookings.
- Cost-effective for smaller events.
Cons
- Integration tools could be improved.
- Can be less feature-rich than dedicated event management platforms.
- May lack advanced networking features.
Key Specifications
Zoom Events offers a platform for hosting virtual and hybrid events with basic event-planning features. The platform has a built-in travel integration that allows businesses and event organizers to offer their attendees discounts on hotels and other lodgings. This platform works well for businesses already using the Zoom communication framework. They can easily create and manage events, from webinars to large conferences. The platform simplifies event setup for smaller to medium meetings. With its user-friendly design, it's easy to use and suitable for quick events, training, and simpler gatherings. Zoom facilitates basic event organization and travel integrations to enhance the event. It allows a better, more integrated user experience for event attendees.
Pros
- Multiple Features for attendee communication.
- Comprehensive Event Tools to make events easier.
- Offers travel integration.
- Virtual booth options.
- Reliable content delivery
Cons
- Limited travel management capabilities compared to specialized platforms.
- Can be expensive for smaller event.
- Interface can be dated.
Key Specifications
Hubilo offers a comprehensive virtual event experience with features for various businesses. The platform offers networking and engagement tools, including virtual booths, and content delivery. They provide options for integration with third-party travel APIs for booking and itinerary building, allowing event organizers to streamline travel arrangements. Hubilo is suitable for both large and medium events. It caters to a varied event audience by offering registration, live streaming, and networking choices. The platform's integrated platform allows event organizers to build and manage the entirety of their events. This feature facilitates a full virtual event experience.
Conclusion
Choosing the right virtual event planner with travel features hinges on your specific needs, the size and scope of your event, and your budget. The top recommendations offer a balance of robust features, ease of use, and travel integration, making them excellent choices for planners aiming to create engaging and well-organized virtual events with integrated travel planning capabilities. Consider your event's primary goals, whether it is lead generation, networking, or educational purposes, and select a platform that aligns with those goals. By evaluating the options based on the selection criteria, you can ensure you find the best fit for your needs.
Frequently Asked Questions
What travel features should I look for in a virtual event planner?
Travel features commonly include hotel booking integration, flight search and booking, transportation management, itinerary building, and expense tracking. These features allow attendees and organizers to seamlessly manage all aspects of their travel arrangements within the event platform, streamlining the overall event experience.
Does integrating travel features in virtual events improve attendee engagement?
Yes, integrating travel features into virtual event platforms can significantly improve attendee engagement. By making travel arrangements easier, you decrease friction for attendees, resulting in higher attendance rates and a better overall experience. Integrated travel features also streamline internal logistics, allowing your team to focus on the event, not on travel logistics.
What are the typical pricing models for virtual event planners with travel features?
Pricing models vary, but many virtual event platforms offer tiered pricing based on event size, feature usage, and duration. Some platforms may offer per-attendee fees or subscription-based models that include unlimited events and features. Evaluate the pricing structure carefully and ensure it aligns with your budget and event needs. Look for transparent pricing with detailed breakdown of costs to avoid surprises.
How can I pick the perfect platform for travel features?
The best platform depends on the target audience and technical requirements such that a platform that integrates with numerous travel APIs, offers a dedicated travel concierge, or enables in-platform booking for attendees and exhibitors. Check vendor reviews and user experiences related to travel feature capabilities, support, and usability so as to streamline your selection process.